When you set up your email client, you'll be able to configure things like an out-of-office assistant (autoresponder), a footer — meaning an automatic email signature — and other options that automate how Outlook handles your mail. If you're wondering how to set up a signature in Outlook, read on.
- What is an automatic email signature?
- How do you set up a signature in other mail clients?
- Microsoft Outlook – how do you recall or edit a sent email?
In Microsoft Outlook, you can create several email signatures at once. Each signature you set up can include text, images, an electronic business card, a logo, or even a handwritten-style signature image.
Outlook lets you set things up so signatures are added automatically to every outgoing message. You can also add one to a message individually.
You can set up an automatic email signature in the Outlook mobile app, in Outlook for Office 365, and in the free Outlook mail included with Office Online (which also includes free Word Online and Excel Online). This article shows you how to set up a signature in Outlook in each of these versions.
How to set up an automatic signature in Microsoft Outlook?
- Signature for email in the Outlook app
- Automatic signature in free Microsoft Outlook mail
- Automatic email signatures in the Outlook mobile app
Open Outlook on your PC or Mac:
- Use the feature search box and type Signatures.
- Go to edit signatures
or
- Start composing a new email
- Use Outlook's Signatures feature.
Creating signatures:
- Under "Select signature to edit," click New, then type a name for the signature in the dialog box that appears.
- Create the signature. You can set additional options for it, such as when each signature should be used — for example, for new messages in Outlook or for replies to messages you've already received.
While writing a message, you can also manually choose which signature to use at that moment:
Free Microsoft Outlook mail:
- Go to the sign-in page for free Outlook mail: www.outlook.com
- Expand account Options > select Settings.
- In the Mail > Compose and reply section, edit your signature settings.
When composing a new message or replying to one in free Outlook mail, you can also manually choose which signature to use at that moment. Here's how to insert a footer into an Outlook email, and how to set up a signature in Outlook that's added automatically to every message.
Expand the message options and select Insert signature, then choose one of your available signatures to insert the footer into the message.
Microsoft Outlook mobile app:
- Open the Outlook mobile app on your phone or tablet, then go to the app's options.
- Select Settings (the gear icon)
- Edit your signature.
Outlook as a business email client for your hosting
We keep this guide public because it covers the practical side of using business email on a customer's own domain. For SEO purposes, we don't position it as a general Microsoft guide — it's meant as support for mailboxes running on DoSieci.pl hosting.
If you have Plesk hosting, first create a mailbox on your domain, set a strong password, then configure your mail client over IMAP/SMTP. It's worth filling out your Outlook signature with your company details, phone number, and website address.